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There's one more option, displayed when you click AdvancedTurn AutoArchive off. The dialog optionally lets you send your usage data to Google to help them with their quality assurance. In particular, you'll probably want to uncheck deleted and junk email, which are checked by default. You can separately check and uncheck any of these subcategories if you don't want to keep everything. If you have a pre-existing mail service you used with Outlook, you will want to check the top check box to keep your previous messages, contacts, calendars, and notes. This one is actually a little confusing: The top of the dialog says "Create a Google Apps profile in Microsoft Outlook" which is a separate issue from importing. This is the same login you use for Google Apps or for your corporate Gmail account.Īfter successfully signing in, you'll see a rather more complicated dialog with checkboxes for specifying what you may want to import. Next, you'll see a small dialog asking you to sign in to your Google Apps account. #How to sync office 365 outlook with gmail calendar apps install#Once you've downloaded the utility, make sure Outlook is not running, and then hit the Download Google Apps Sync buttonit will install the software automatically after you OK a User Account Control dialog. You can download the migration tool separately, from here (Opens in a new window). This download actually delivers you two utilitiesin addition to Apps Sync, you'll also get the Google Apps Migration for Microsoft Outlook, which, as its name suggests, lets you move your existing Outlook data to Google Apps. You can get it here (Opens in a new window). #How to sync office 365 outlook with gmail calendar apps update#We've contacted Google about this and will update this article when there's progress. And Apple Mac users of Outlook 2011 are quite out of luck. Note that it hasn't been updated for either Windows 8 or Outlook 2013, the version included with Office 365 ( at Amazon) (Opens in a new window). ![]() It's compatible with Windows 7, Vista, XP, and Outlook 2003, 2007, and 2010. If you can live with those limitations and your company has made the move to Google Apps, then using Outlook with your new communication service is a simple matter of installing and running Apps Sync. #How to sync office 365 outlook with gmail calendar apps pdf#There's an exhaustive list of what is and isn't synced in this PDF from Google (Opens in a new window). ![]() But some things won't be synced, like drafts, follow-up dates and reminders, rules, signatures, rich-text formatting, delivery receipts, calendar attachments, task reminders, and Journal entries. You do get most of the important stuffyour contacts, calendar events, tasks, and Outlook notes. Using Apps Sync, Gmail emulates a limited version of a Microsoft Exchange Server. If you run Office 2013, you can still connect to a Gmail account through IMAP, but this will only get you mail, no calendars, tasks, or contacts. Thankfully, Google Apps Sync for Microsoft Outlook lets you take advantage of most of Outlook's toolsbut only for Outlook 2010 so far. If you could use Outlook with your Google Apps Mail (really just Gmail), you don't have to see these ads, and you get a preview panel, inbox sorting, rich formatting, right-click options, social connector, and most of the other tools Outlook offers. But some companies are finding that it saves them money and maintenance to let Google host their email, calendars, and contacts, even though this means a third party will have access to email contents and targeted display ads appear in the inbox. The email client for the more than one billion Microsoft Office users on the planet has become second nature. #How to sync office 365 outlook with gmail calendar apps how to#
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